Administrative/HR

Resume posted by laurelmgarbutt in Admin.
Desired salary: $1,900.00.
Desired position type: Full-Time.
Location: Belize City Belize, Belize

Contact laurelmgarbutt

Summary

Extensive experience in admin field, experience and training in Human Resources Development

Specialties

  • Customer service,
  • Desktop Publishing

Skills

  • Computer Literate
  • Skilled in Microsoft Office Programs: Word, Power Point & Publisher and Quick Books
  • Desktop publishing skills
  • Basic Technical abilities: Install Programs and external devices, Troubleshoot
  • Able to learn new programs quickly
  • Good organizational Skills
  • Able to think and plan systematically
  • Very efficient in planning and organizing
  • Ability to work efficiently with minimal supervision

Spoken Languages

  • English

Education

June 2013 UWI Open Campus Certificate in Labor Law

 May 2013 Institute of Professional Development Service Excellence Seminar

 May 2013 Belize Institute of Management Effective Human Resources Management

 January 2013 UWI Open Campus Workshop in Records Management

 May 2010 UWI Open Campus Strategies for Critical Thinking

 September 2003 WorldCom technologies PC Repair Level 1

 1996 – 1998 St. John’s college Junior College Associate Degree, General Studies

 1995 WorldCom technologies Introduction to Computers

 1991 – 1995 Gwen Lizarraga High School Diploma, Academic Studies

Experience

December 3rd 2012- January 2014

Administrative Assistant/HR Assistant Puma Energy Bahamas S.A/FusionHr

  • Administrative Support Duties
  • Assists with screening and re-routing calls and/or taking messages on behalf of managers;
  • Assists with the coordination Deputy Country Managers’ schedules and appointments;
  • Verifies, compiles and records information as assigned by managers;
  • Prepares interoffice correspondence as needed;
  • Assists in making travel arrangements for Managers and visiting Regional Managers and personnel’s
  • Attends meetings to take minutes as required and/or directed by managers;
  • Schedules meetings by notifying participants, confirming dates and times, reserving conference room and preparing materials needed for meetings;
  • Coordinates with the Receptionist and office assistant for delivery and receipt of mail/packages;
  • Assists with responding to the timely external correspondences on behalf of managers;
  • Assists in handling and maintaining confidential information;
  • Assists with records management and filing for Finance and Deputy Country Manager
  • Maintains appropriate interpersonal relationships with co-workers, superiors and general public
  • Manager office supplies and stationery including purchase and issuance
  • Assists with other general secretarial duties.
  • Assist with developing and maintaining customer service standard

 HR Duties

  • Manages and updates personnel files
  • Assists with employee relations
  • Compensation and benefits administration (e.g insurance, allowances)
  • Manage attendance machine: Generate weekly report for Department Managers 
  • Manager attendance and leave records ( Vacations, time off, sick leaves)
  • Policy implantation and documentation
  • Assists with preparation of reference letters
  • Recruiting and staffing logistics
  • Employee orientation, development, and training
  • Employee welfare, wellness, health and safety

 

January 2012 November 2012

Receptionist/ Administrative Officer Glenn D Godfrey & Co

  • Operates the switchboard
  • Processing of Payments from Cititrust clients. – incoming wires, retainers, checks, etc.
  • Responsible for attending to the payments of renewal fees to IBC Registry for companies that
  • Corporate Impression: Receive and process orders for seals, invoice, receive and process payment in Quick Books and delivery.
  • Scan and link current documents generated by Offshore staff including newly incorporated
  • Processing of on line invoices (posting, uploading, verifying)
  • Assist in sending out letters of no vacancy and interview letters of regret
  • Prepare cover letters to send monthly the XCH4 reports to CBB and the Ministry of EPZ.
  • Control of Stationery, Kitchen and Cleaning Supplies, monthly issuance, ordering and reports.
  • Provide monthly report of bank accounts
  • Responsible for preparing status reports on IBCs by end of April and the 15th of August every year. (March, July & September)
  • Keep record on all Library Book and do BI-annual report.

 

February 12th 2008 – January 29th 2012 Glenn D Godfrey & Co Receptionist/Clerk

  • Operates the switchboard
  • Logs all incoming and outgoing calls in TM and directs to correct extensions/offices and greets all clients and Attends to walk-in-customers. Log in TM under EVENTS visits to the office, e.g. clients,walk in customers, appointments, meetings, etc.
  • Download Emails four times daily, enter in TM AND forward to appropriate personnel.
  • Logs, scan & linked all incoming mail in TM and distributes to appropriate personnel (legal and offshore) Scanning and Linking of Correspondences
  • Corporate Impression: Receive and process orders for seals, invoice, receive and process payment in Quick Books and delivery.
  • Prepare DHL/FEDEX Airways Bills for Offshore staff, log info on Log Book, copy airway bill, and ensure that these package are pickup/sent to their office daily. File all incoming and outgoing airway bill
  • Responsible for attending to payments of renewal fees to IBC Registry for companies that have been renewed/restored for the current year, scanned and linked executed letter and IBC Certificates, update Control of Stationery and supplies and placing orders.
  • Advise Clients by email of public and Bank Holidays and disasters and assist in sending emails re Cititrust Magazine.

 

 

March 2007 – January 2008 Princess Hotel & Marina Receptionist/Front Desk Clerk

  • Check-in guest when they arrive at the hotel
  • Prepare registration card
  • Make key card
  • Inform them of services available to them at the hotel and what is included in their rate
  • Update guest personal data in New Hotel
  • Check-out guest before they leave the hotel
  • Prepare their bill in New Hotel
  • Collect required amount by cash or credit card
  • Answer telephone when required

 

November 2006– January 2007 Karl Heusner Memorial Hospital Admissions& Discharge Clerk

  • Prepare invoice for patients leaving the hospital
  • Prepare invoice for weekly out patient clinics
  • Prepare docket for patient checking in to the hospital
  • Update admission/discharge logbook daily
  • Other accounting duties assigned

 

January 2006 – June 2006 Bannister Island Resort/Fabro’s Glass Accounts Clerk

  • Input all daily sales and income in Quick Books
  • Input all expenditures in Quick Books
  • Create and submit accounts reports mid-month and month ending
  • Reconcile accounts monthly
  • Other accounting duties assigned

Fabro’s Glass Ltd.

  • Enter Sales Invoices into Quick books
  • Enter Expenses into Quick Books
  • Enter Payment Receipts into Quick Books
  • Enter Bank Deposits into Quick Books
  • Worked reception desk when required

 

August 2003 – April 2004 Elections and Boundaries Department Administrative Assistant

Desktop Publishing:

  • Initiated and Created booklets for the department

Accounting

  • Other Secretarial duties assigned by the Chief Election’s Officer or Assistant Chief election’s Officer
  • Acted as Assistant Registering Officer for 1 month

 

April 2001 – August 2003          Spire Services Ltd.                Receptionist

 September 2000 –April 2001    Christian Worker’s Union     Secretary

 February 1999 – September 2000 Women’s Department        Computer Instructor/Resource Personnel

 

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