8 Aug 2018

Full-Time Executive Assistant

Imex Bz LLC – Posted by ImexBzBelize City, Belize District, Belize

Job Description

The Executive Assistant – Job Description
The IMEX group of companies is looking for an Executive Assistant to support our executive team. The ideal candidate will manage mostly business related tasks for the team such as creating reports, researching projects, maintain pre-defined website postings and communications thereof, participate in company business travel assignments, taking notes and minutes, proof reading, making sales offers, writing related contracts, entering electronic accounting data and other organizational tasks as the case may be, If you are that ideal candidate you will:
1. Be between the ages of 25 & 40 years.
2. Be in good health.
3. Be legally qualified for employment Belize (in possession of a Belizean Social Security Card.).
4. Have a detailed understanding of the full Microsoft Office collection,
5. Be proficient in verbal and written professional communication skills in both English and Spanish.
6. Be reasonably adept at solving problems, taking initiatives and making decisions.
7. Be open to learn and address new concepts of our business, and
8. While not a obligation, having experience as an executive or administration assistant in the past will be an asset.

The Executive Assistant – Responsibilities:
• Preparing: project/marketing reports, posting-scripts for sales offers on electronic media e.g. B2B websites, Facebook etc., letters, purchase and sales contracts and other documents.
• Answering phones and routing calls to the correct person or taking messages as deemed necessary.
• Handling basic bookkeeping and accounting tasks.
• Filing and retrieving corporate records including shipment records, documents, and reports.
• Researching data to prepare documents for review and presentation by the directors and other executives.
• As required, peruse and proof read contractual documents e.g. sales contracts, letter of credits, shipping documents for accuracy and uniformity including dialog and communication with relevant parties.
• As required, accurately recording minutes from meetings.
• Participate in sales trips locally and abroad, meeting with existing and potential customers, promoting the company and its products.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Develop and execute marketing strategies for new products including a grocery line for Belize.
• Provide general administrative support.

The Executive Assistant – Requirements:
• Proven experience as an executive assistant or other relevant administrative support experience is an asset.
• In-depth understanding of entire MS Office collection.
• Minimum – High School Diploma, but higher business related certification preferable.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• A professional level verbal and written communications skills.

The Executive Assistant – Salary:
Salary commensurate with experience.

How to Apply

How to Apply: You may by sending your application to either imex@imexbz.com or Post Office Box 1149, Belize City or by direct delivery at 74, Bella Vista, Belize City. Application should: • State your highest education level with copies of supporting certificates; • tell us about yourself e.g. working experience, social and community interactions if any; anything else about you that may be you considered an asset to potential employment with the Imex Group. • be supported with three non- family testimonials.

Job Categories: Sales and Marketing. Job Types: Full-Time. Salary: 20,000 - 40,000. Job expires in 19 days.

238 total views, 1 today

Apply for this Job

Leave a Reply

You must be logged in to post a comment.